Standard Conditions of Coterie Community Limited (“Coterie Community”)
INTRODUCTION TO TERMS AND CONDITIONS
These terms and conditions apply between all Users of this Website (including but not limited to Members) and the owner(s) of this Website. Additionally, these terms and conditions apply to the use of and (where applicable) purchase of Coterie Community Products and Services, including but not limited to Membership subscriptions and Events and the placing of advertising with Coterie Community. Please read these terms and conditions carefully, as they affect your legal rights.
- Acceptance of Terms
1.1 Your agreement to comply with and be bound by these terms and conditions is deemed to occur upon your first use of the Website or upon your registration for a Membership subscription. By using the Website and agreeing to these terms and conditions, you represent and warrant that you are at least 18 years of age. Your access to and use of the Coterie Community Website or Services is subject (unless expressly stated otherwise) exclusively to these terms and conditions. You will not use the Website for any purpose that is unlawful or prohibited by these terms and conditions. By using the Website, you are fully accepting the terms, conditions and disclaimers contained in these terms and conditions. If you do not agree to be bound by these terms and conditions, you should stop using the Website immediately.
1.2 Coterie Community reserves the right to change these terms and conditions without notice, and Users agree to be bound by such changes. It is the responsibility of Users to check these Terms and Conditions regularly for any changes.
1.3 If you are entering into these terms and conditions on behalf of your employer or acting as an employee, you warrant that you are authorised to enter into legally binding contracts on behalf of your employer. You further warrant that your employer agrees to be bound by these terms and conditions. You will need to provide the invoice, address and contact details for your employer.
- Definitions and Interpretations
2.1 Throughout these terms and conditions, the following words will have the following meanings set against them:
“Advertising” – to include such individual media advertising campaign or programmes of advertising that is purchased by the Member from Coterie Community; including any elements of third party promotion across all Coterie Community’s owned channels and platforms, including, but not exclusively, banner advertising, reports, webinars, podcasts, emails, and website;
“Advertiser” – individual or company instructed to act behalf of the Member as an agent, or directly from a company, utilising Coterie Community channels to reach their intended market;
“Attendee/Delegate” any person attending an Event in person or whom has access to a physical or online Event;
“Coterie Community” shall mean COTERIE COMMUNITY LIMITED incorporated in England and Wales with registered number 1428 3136 and whose registered office is at 3m Buckley Innovation Centre, Firth Street, Huddersfield, United Kingdom, HD1 3BD, Company No. 14283136.
“Client” Users that purchase non-subscription Products from Coterie Community, and who are not classified as Members.
“Content” any text, graphics, images, audio, video, software, data compilations, page layout, underlying code and software and any other form of information capable of being stored in a computer that appears on or forms part of this Website;
“Copy Date” Agreed deadline to supply advertising materials by.
“Event” any live event hosted by Coterie Community, including but not limited to any training (online or physical), seminar, webcast, workshop, conferences and awards event as the same may be attended in person or as an Online Event;
“Experts” shall mean all consultants selected by Coterie Community to contribute, advise, manage and participate in Coterie Community events;
“GDPR” the UK General Data Protection Regulation, EU law on data protection and privacy for all individuals within the European Union and the European Economic Area, which came into force on 25 May 2018;
“Intellectual Property Rights” patents, utility models, rights to inventions, copyright and neighbouring and related rights, moral rights, trade marks and service marks, business names and domain names, rights in get-up and trade dress, goodwill and the right to sue for passing off or unfair competition, rights in designs, rights in computer software, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets), and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world.
“Member(s)” Users who have an active subscription to a Membership Product, including – “150 Club”; “Corporate” ; and “Digital”;
“Membership Product(s)” Services and Content offered to Members in a subscription package upon registering as a Member depending on the specific Membership tier that they have purchased;
“Member register” shall mean the Member register where Members can find contact information about other Members of the community;
“Membership” a Members subscription package to a Membership Product, with particular reference to Coterie Community;
“Online Event/Webinar” an Event at which Attendees do not attend in person, but are given access to a virtual Event online via various interactive tools, including live and on-demand video streaming, web conferencing and online training courses;
“Online training courses” – training programmes run on the digital platform, exclusively for the Members or the Clients.
“Partner” third parties (who may or may not be Members or Users) whom have licensed Third Party Content to Coterie Community;
“Partner Download(s)” Third Party Content in the form of a Report created by Partners and which has been uploaded to the Website and available to Users on terms as specified on the relevant part of the Website;
“Podcast” are hosted by Coterie Community and hosted on multiple third party platforms and are covered by Intellectual property terms;
“Programme” succession of Campaign(s) managed by Coterie Community;
“Rate Card” our current price list for Advertisements as supplied by Coterie Community to Advertiser;
“Report(s)” individual articles and reports available for download or viewing via the Website which may be subject to the payment of a one-off fee, or available only as part of a Membership subscription;
“Sponsor” terminology whereby an individual commissions any specific body of work, or supports any schedule event, which is managed and produced by Coterie Community
“Sponsored content”; content produced by Coterie Community on behalf of a individual brief or agreed concept
“Series Booking” two or more adverts booked in advance, in one order;
“Services” collectively or individually as appropriate, any Membership Product or service provided by Coterie Community including but not limited to any services listed on the Website, Reports, Advertising, Membership Products and Events as set out on the Website or otherwise communicated by Coterie Community to Members;
“Start Date” agreed date from which the first advertisement will be placed;
“User”, “Users”, “you” Any and all persons who access the Site and services provided by Coterie Community, including but not limited to Members and Clients;
“Website” the website owned by Coterie Community with the url: www.coteriecommunity.global and any sub-domains of this site, unless expressly excluded by their own terms and conditions.
2.2 In these terms and conditions, unless the context requires a different interpretation:
2.2.1. the singular includes the plural and vice versa;
2.2.2. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of these terms and conditions;
2.2.3. a reference to a person includes firms, companies, government entities, trusts and partnerships;
2.2.4. ‘including’ is understood to mean ‘including without limitation’;
2.2.5. reference to any statutory provision includes any modification or amendment of it;
2.2.6. the headings and sub-headings do not form part of these Terms and Conditions.
- Intellectual property and acceptable use of Content
3.1 Content is available via Coterie Community and this Website to Members, dependent upon the applicable Membership subscription package for a specified payment. as part of a Membership subscription and content included within the various Membership Products, articles and as set out in each Membership package.
3.2 All Content included on the Website, unless uploaded by Users, Members or Partners or as stated otherwise, is the property of Coterie Community, our affiliates, licensees or other relevant third parties. By continuing to use the Website, Users acknowledge that such Content is protected by copyright, trademarks, database rights and other Intellectual Property Rights. Nothing on this site shall be construed as granting, by implication, estoppel, or otherwise, any license or right to use any Intellectual Property Rights displayed on the site without the owner’s prior written permission;
3.3 Subject to clause 4, Coterie Community hereby grants to the Member a non-exclusive worldwide licence for the duration of the Membership while the Member has paid for the relevant subscription service to download, store, use, reproduce, transmit, display, copy, and provide access to Content in accordance with the terms of the Membership (where applicable) and at all times only for the Member’s ‘s own information purposes and for the avoidance of doubt, not for any commercial or business purposes;
3.4 Notwithstanding any other rights or remedies available to it, Coterie Community shall have the right to terminate any licence granted to any User, to terminate any Membership (where applicable) or block a User from the Website in the event of any breach by such User of any of the terms and conditions of this licence. Without prejudice to any rights granted herein, Coterie Community reserves the right to amend, edit or abbreviate or take down any Content at our discretion.
3.5 Notwithstanding the above, where a Member is paying for additional premium content (by way of example, for “Online training” and/or as part of a Membership subscription) (“Pre-Paid Content”) such Members acknowledge that their access to such Pre-Paid Content is conditional upon payment in accordance with the payment methods set out on the Website before access to such Pre-Paid Content is permitted, and no licence shall be granted until payment has been received in full for the relevant Pre-Paid Content. For the avoidance of doubt, all one off fees payable for Reports shall be non-refundable, and the period of licence granted in such Content may only subsist for the duration of a Member’s Membership subscription.
3.6 Subject to clause 4 below, Members (whether in their capacity as Members only or Users) are able to upload content or postings content at various places on the Website including via blogs, on the forums and comments sections, as well as the content they include on Member Profiles (“User Generated Content”) and in doing so Users grant to Coterie Community a free of charge, worldwide perpetual licence in all media in such User Content. For the avoidance of doubt, Members acknowledge and confirm that all information they supply in their Member profile will be viewable by all Members of Coterie Community.
- Prohibited use of the Site by Users
4.1 Users are expressly forbidden to download, store, reproduce, transmit, display (including without limitation via an intranet or extranet site), copy, sell publish, distribute, provide access to Content for any purposes other than as set out herein or to sub-license, rent, lease, transfer or assign any rights in Content, to any other person, commercially exploit or use Content for any unlawful purpose.
4.2 With regard the uploading, or posting of User Generated Content (once curated by Coterie Community and in accordance with any other requirements imposed by Coterie Community), and use of the site more generally, Users may not use the Website for any of the following purposes:
4.2.1 in any way which causes, or may cause, damage to the Website or interferes with any other person’s use or enjoyment of the Website; and
4.2.2 in any way which is harmful, unlawful, illegal, abusive, harassing, misleading, inaccurate, threatening or otherwise objectionable or in breach of any applicable law, regulation or governmental order.
- Availability of the Website and Disclaimers
5.1 The Website and Services are provided “as is” and on an “as available” basis. Coterie Community gives no warranty that the Website or Services will be free of defects and/or faults. To the maximum extent permitted by the law, Coterie Community provides no warranties (expressed or implied) of fitness for a particular purpose, accuracy of information, compatibility and satisfactory quality. Coterie Community is under no obligation to update information on the Website.
5.2 Whilst Coterie Community uses reasonable endeavours to ensure that the Website is secure and free of errors, viruses and other malware, Coterie Community gives no warranty or guarantee in that regard and all Users take responsibility for their own security, that of their personal details and their computers.
5.3 Coterie Community accepts no liability for any disruption or non-availability of the Website.
5.4 Coterie Community reserves the right to alter, suspend or discontinue any part (or the whole of) the Website including, but not limited to, any Membership Products and/or services available. These terms and conditions shall continue to apply to any modified version of the Website unless it is expressly stated otherwise.
- Limitation of Liability
6.1 Nothing in these terms and conditions will: (a) limit or exclude our or your liability for death or personal injury resulting from our or your negligence, as applicable; (b) limit or exclude our or your liability for fraud or fraudulent misrepresentation; or (c) limit or exclude any of our or your liabilities in any way that is not permitted under applicable law.
6.2 We will not be liable to you in respect of any losses arising out of events beyond our reasonable control.
6.3 To the maximum extent permitted by law, Coterie Community accepts no liability for any of the following:
6.3.1 any business losses, such as loss of profits, income, revenue, anticipated savings, business, contracts, goodwill or commercial opportunities;
6.3.2 loss or corruption of any data, database or software;
6.3.3 any special, indirect or consequential loss or damage.
6.3.4 any loss, damages or expenses which exceed the level of any applicable insurance policy to the extent that such policy covers the relevant liability.
- Website Content and Services
7.1 Except as otherwise expressly agreed to by Coterie Community in writing, information regarding Coterie Community Membership Products and Services is subject to change without notice.
7.2 Information about Coterie Community Membership Products and Services made available on and/or through this Website shall not constitute a representation, warranty or other commitment by Coterie Community with respect to any Membership Product or service unless otherwise expressly agreed to by Coterie Community in writing.
7.3 Without limiting the generality of the foregoing, Coterie Community hereby disclaims all warranties, expressed or implied, as to the accuracy, suitability for any purpose or completeness therefore.
- Third Party Content
8.1 This Website makes available certain Content that has not been created by Coterie Community either via hyperlinks which may take Users to websites not controlled or maintained by Coterie Community, or as hosted via the Website whether or not such Content is available free of charge, to Members only or for a fee, for example Partner Downloads, Member profiles and other materials posted by other Users on the Website blogs and forums (“Third Party Content”).
8.2 Any copying, distribution, reproduction, retransmission, or modification of any of the Third Party Content or any information or materials appearing in such Third Party Content, whether in electronic or hard copy form, is subject to the prior written permission of the author and publisher of such Third Party Content.
8.3 Third Party Content is not the responsibility of Coterie Community, and Users acknowledge and confirm that Coterie Community has no control over the opinions, information, legality of products, or accuracy of facts or statements contained in such Third Party Content and furthermore Coterie Community cannot guarantee and makes no representation or warranty as to the accuracy, veracity, or completeness of any such information provided. Nothing contained within Third Party Content necessarily represents the point of view of Coterie Community.
8.4 Coterie Community cannot and does not confirm each User’s identity, whether or not they are a Member. Coterie Community allows Members to give access to information about themselves to other Members but does not control the information provided by Users or Members.
8.5 In the event that you have a dispute or issue with one or more of the other Users and/or Members, you agree to unconditionally release Coterie Community (and our officers, directors, agents, subsidiaries and employees) from any and all claims, demands and damages (actual and consequential) of any kind and nature, known and unknown, suspected and unsuspected, disclosed and undisclosed, arising out of or in any way connected with such disputes.
9.2 Each Member’s profile will automatically appear in the Member Register. It is the Member’s responsibility to maintain an accurate and up to date profile.
9.3 Any subscriptions to Membership Products are deemed to commence from the date of receipt of User’s completed order, registration form or online registration.
9.4 Membership Product subscriptions last 12 months from invoice date or, where immediate payment is required immediately online prior to the activation of membership and access to any Services, upon payment of such fee. As part of the subscription service, Membership will be automatically renewed for a following 12 months from the relevant end date.
9.5 Members shall be contacted, via either post, email or phone to inform them of their automatic renewal and the date that such renewal will take effect (“Renewal Date”). If after 30 days of the relevant Renewal Date you have not cancelled, you will automatically be fully renewed and we shall await payment.
9.6 Members may cancel their renewal at any point throughout their annual subscription. Members may also cancel their renewal within 30 days of the Renewal Date, at no cost. To cancel any Membership Product, Members must inform Coterie Community in writing by emailing [email protected]
9.7 Access to the Coterie Community subscription is limited to Client-side marketers [sometime referred to as inhouse marketers], whereas people employed by a marketing agency or vendors may only access content at the discretion of Coterie Community. Coterie Community can withdraw Membership from any person who works from an agency. .
9.8 In all cases of Membership, Membership is purchased at a contract level and cannot be transferred to other parties throughout the entire 12 month period.
9.9 Coterie Community does not claim ownership of the materials, in any format including, but not limited to, text, images, photographs, audio, or video, that you provide (including feedback and suggestions) or post, upload, input or submit to any Services or its associated services for review by the general public, or by the members of any public or private community. Members hereby warrant that such materials and information they provide shall be truthful, accurate and complete and not immoral, offensive or in breach of any applicable law or regulation.
- Events: Conference, Webcast, Roundtables and Awards
The booking and attendance at all Events shall be subject to the following:
10.1 Payment Policy: Where payment is required to attend an Event, this must be made before the date of the Event. Coterie Community reserves the right to charge a ‘late payment administration charge’. The relevant fees and payment methods are listed with each Event description, though is always subject to VAT for UK companies.
10.2 Attendee Substitutions: Entry to Events is permitted only to named individuals who have booked such entry. Should an Attendee wish to nominate someone else to attend in their place, they must contact Coterie Community at least 48 hours prior to the commencement of the Event, or such other time as is reasonable in the circumstances. For the avoidance of doubt, should you nominate an alternative Attendee, you warrant and confirm that they will agree to the terms and conditions herein, or you shall remain primarily liable for such substitution Attendee. Coterie Community reserves the right to refuse nominees attending the event, without reason.
10.3 Changes to Events: Coterie Community, aims to deliver high quality Events in the manner in which they are advertised. However, it may become necessary to alter and/or change certain elements including by way of example the choice of speakers, venue, date and timings, although this list is illustrative and shall not be deemed to be exhaustive. Coterie Community shall, where reasonable and possible to do so, make such reasonable changes to Events if necessary, and shall inform Attendees of any such relevant changes in a reasonable time before the relevant Event. For the avoidance of doubt, Coterie Community shall not be in breach of these terms and conditions if such changes are necessary, and Attendees shall not be permitted to obtain a refund of any fees payable.
10.4 Cancellations and Refunds: Once the Member has confirmed the purchase of a ticket, via either phone, email, or docusign, there will be a 48 hour cooling off period, where refunds are permitted. After which all tickets for events are non-refundable. They are though transferable, by name, to colleagues within the business, with written consent.
10.5 Webcasts/Online Events
10.5.1 Coterie Community may require that Attendees access Online Events via a third party website channels such as (although this is subject to change) https://guild.co/; https://teams.microsoft.com/. Attendees acknowledge and confirm that such access may require Attendees to be subject to any terms and conditions required by the owner of such third party Channel (“Channel Owner”) including any registration requirements, and their privacy policies.
10.5.2 Coterie Community accepts no liability for any error, fault, or interruption in the service of any Channel or Channel Owner.
10.6 For the avoidance of doubt, no liability is accepted on the part of Coterie Community for any statements or opinions expressed (whether by Attendees, or speakers, or otherwise) at Events.
10.7 Event sponsorship and exhibition space: In all cases where an agreement of event sponsorship, incorporating exhibition space, not limited to fixed shell scheme, but also including space provided to an individual to erect their own stand; the individual must abide by the limitations of the agreement and space provided.
10.8.1 Some areas of any awards website may require registration. By completing the initial registration form and by entering your personal details, you will be deemed to have accepted these terms and conditions. If you have registered with us and subsequently change your details, you should immediately notify us of any changes by emailing [email protected]
10.8.2 For the purposes of this agreement, “material” means material including, without limitation, text, video, graphics and sound material, published on The Coterie Community website, whether copyright of any Coterie Community awards programme, or a third party.
10.8.3 You may download and print extracts from the material and make copies of these for your own personal and non-commercial use only. You are not allowed to download or print the material, or extracts from it, in a systematic or regular manner or otherwise so as to create a database in electronic or paper form comprising all or part of the material appearing on any Coterie Community awards programmes.
10.8.4 You must not reproduce any part of any Coterie Community awards programme or the material or transmit it to or store it in any other website or disseminate any part of the material in any other form unless we have indicated that you may do so.
10.8.5 We may be prepared to allow you to distribute or reproduce other parts of any Coterie Community awards programmes or the material in certain circumstances. Please email [email protected] if you wish to apply for permission to do so.
10.8.6 If you want to submit material to us for publication on any Coterie Community awards programmes, you may do so on the following terms and conditions:
10.8.6.1 Publication of any material you submit to us will be at our sole discretion. We reserve the right to make additions or deletions to the text or graphics prior to publication, or to refuse publication.
10.8.6.2 You warrant to us that any material you submit to us is your own original work and that you own the copyright and any other relevant rights.
10.8.6.3 You warrant that the material you submit is not obscene, offensive, defamatory of any person or otherwise illegal.
10.8.6.3 You acknowledge that any breach of these warranties may cause us damage or loss and you agree to indemnify us in full and permanently against any third party liabilities, claims, costs, loss or damage we incur as a result of publishing material you submit to us, including consequential losses.
10.8.7 By entering the awards, entrants understand that the information they provide about their company (excluding, but not exhaustively, turnover and pre-tax profit information which will remain confidential at all time) may be used by any Coterie Community awards programme for marketing purposes at any time in the future.
10.8.8. Should a company be found to behave in an illegal, unethical or fraudulent manner, any Coterie Community awards programme reserves the right to revoke the company’s status in the competition and including status from previous years. If this occurs we will contact the company in question to inform them of our decision, they will be removed from our website and will not be allowed to use their status logos on any of their company material.
- Media Purchasing
All channel media and advertising placed with Coterie Community shall be subject to the following:
11.1 All creative and messaging supplied by the Advertiser are accepted subject to Coterie Community’s approval.
11.2 Coterie Community reserves the right to omit or suspend any Advertising (or part thereof) at any time if Coterie Community holds the belief that the publication may be: unlawful; defamatory; put Coterie Community into disrepute; in breach of any Ofcom regulations; or Advertising Standards Agency (or like body) regulation or code put it in breach of contract; or infringes the copyright off a third party in which case no claim on the part of any Member for damage or breach of contract shall arise.
11.3 The Member warrants that the Advertising does not contravene any Act of Parliament nor is it in any other way illegal or defamatory or an infringement of any other party’s rights or an infringement of the British code of Advertising Practice. Country of origin (other than the United Kingdom) of goods advertised must be shown in advertisements if so required by statute or statutory or other regulations.
11.4 The Member will indemnify Coterie Community fully in respect of any claim made against Coterie Community arising from Coterie Community’s publication of any Advertisement or part thereof arising from a breach of any term, condition, undertaking or warranty given hereunder or otherwise to Coterie Community. Coterie Community may consult with the Advertiser as to the way in which such claims are to be handled, and may require the Member to enter as a party to any claim.
11.5 Advertisement rates are subject to revision at any time; orders are accepted on the price at the time of purchase.
11.6 Accounts are due for settlement within 30 days of the commencement of publication of the Advertising. In the event of any account becoming overdue, Coterie Community reserves the right both to suspend Advertising until such time as the sum owing is paid and to reduce any commission otherwise allowed to Advertising Agencies.
11.7 Sponsored content, including reports, webinars and podcast:
Prices for any of Coterie Community services or Membership Products are subject to change without prior notice. Coterie Community aim to regularly update all publicly available sources of price information via the Website to ensure that you have accurate information available to you when you order.
The description and price of any Service purchased hereunder will be confirmed in Coterie Community’s despatch note and/or invoice or at point of payment if purchased online.
13 Payment Policy
Unless specified herein or at point of purchase to the contrary, Coterie Community invoices for any Service are due for payment 30 days from their date. Coterie Community reserves the right to charge for costs and expenses incurred in recovering late payments, and to charge interest on overdue amounts at the rate in force pursuant to the Late Payment of Commercial Debts (Interest) Act 1998 (as amended) as at the due date.
14.1 Dependence on Coterie Community Services: The contents of any of Coterie Community Services or the Website do not constitute advice and should not be relied on in taking, or refraining from taking, any decision or action. Under no circumstances shall Coterie Community be liable for direct, indirect, or incidental damages resulting from your use of information, commentary, advice or other content on the Website or Services. You agree to indemnify Coterie Community against any actions, claims, proceedings, or liabilities arising from your use of the Website or Services.
14.3 Force Majeure: If by reason of labour dispute, strikes, inability to obtain labour or materials, fire or other action of the elements, accidents, power or telecommunications failure, customs delays, governmental restrictions or appropriation or other causes beyond the control of a party, such Coterie Community is unable to perform in whole or in part its obligations set forth in these terms, then Coterie Community shall be relieved of those obligations to the extent it is thereby unable to perform, and such inability to perform shall not make Coterie Community liable to any other party.
14.4 Users may not transfer any of their rights under these terms and conditions to any other person. Coterie Community may transfer their rights under these terms and conditions where Coterie Community reasonably believes Users rights will not be affected.
14.5 These terms and conditions may be varied by Coterie Community from time to time. Such revised terms will apply from the date of publication. Users should check the terms and conditions regularly to ensure familiarity with the then current version.
14.6 These terms and conditions contain the whole agreement between the parties relating to its subject matter and supersede all prior discussions, arrangements or agreements that might have taken place in relation to the terms and conditions. Each party agrees that it shall have no claim for innocent or negligent misrepresentation based on any statement in these terms and conditions.
14.7 The Contracts (Rights of Third Parties) Act 1999 shall not apply to these terms and conditions and no third party will have any right to enforce or rely on any provision of these terms and conditions.
14.8 If any court or competent authority finds that any provision of these terms and conditions (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of these terms and conditions will not be affected, and will continue to apply.
14.9 Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
14.10 Governing Law and Jurisdiction
These terms and conditions, and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by, and construed in accordance with the law of England and Wales. Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with these terms and conditions or its subject matter or formation.
15.3 When delegates are enabled to register for partner sessions, we will state clearly on the registration page the name of the event partner we will be sharing their data with.
15.4 With regards to exhibitors, for physical events we provide exhibitors with scanners so they can request permission to collect data from visitors to their stands. We state clearly on our events websites that: “We provide our event exhibitors with scanner equipment to collect and use data from visitors to their stands. It’s entirely voluntary for you to provide this data.”
15.5 On receipt of any data obtained from Coterie Community, as per any sponsorship agreements, the Member is expected to use that data within the framework of GDPR and legitimate interest.
15.6 The Member must only continue to communicate with that contact, within the same content narrative, at the point where that data was harvested. Coterie Community will not be liable to any consequences, which might befall the Member, if they subsequently communicate with any other narrative.
15.7 In line with GDPR, in advance of any scheduled broadcast, the newly procured list will need to be sent a bespoke email, acknowledging the source of the data, giving them the intent of their data usage and offering them to opt-out of future communication.
15.8 The Site may provide, or third parties may provide, links or other means to obtain access to information from other persons, World Wide Web sites or resources. Because Coterie Community has no control over such persons, sites and resources, you acknowledge and agree that Coterie Community is not responsible for the availability of such external sites or resources, and does not endorse and is not responsible or liable for any Content, advertising, products, or other materials on or available from such sites or resources. You further acknowledge and agree that Coterie Community shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such Content, goods or services available on or through any such site or resource.
16 Event refund and cancellation policy:
16.1 In the case of all Coterie Community “events” including but not exclusively the awards, all tickets and “sponsorship” purchased are non-refundable, at point of purchase. No tickets are transferable to other events. No “credits” are transferable to other events.
16.2 Coterie Community reserves the right to cancel any events. If, for any reason, the event is postponed, to another date, venue or format, if the event is postponed within a reasonable timeframe, with similar content, the delegate contract will remain valid and roll over to the new date.
16.3 Event sponsorship and exhibition space: In all cases where an agreement of event sponsorship, incorporating exhibition space, not limited to fixed shell scheme, but also including space provided to a Member to erect their own stand; the Member must abide by the limitations of the agreement and space provided. All event sponsorship agreements will be writing and cannot be broken by the Member. Coterie Community reserves the right to cancel any event sponsorship contracts. If, for any reason, the event is postponed, to another date, venue or format, if the event is postponed within a reasonable timeframe, with similar content, the sponsorship contract will remain valid and roll over to the new date.
This version of Coterie Community Terms & Conditions takes effect on: 31st of October 2022.